Data Protection Principles
The Organization is committed to processing data in accordance with its responsibilities under the GDPR.
Article 5 of the GDPR requires that personal data shall be:
- Processed lawfully, fairly and in a transparent manner in relation to individuals.
- Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes
- Adequate, relevant, and limited to what is necessary in relation to the purposes for which they are processed.
- Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that inaccurate personal data are erased or rectified without delay
- Kept in a form that permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to the implementation of the appropriate technical and organizational measures required by the GDPR to safeguard the rights and freedoms of individuals.
- Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organizational measures.
General Provisions
- This policy applies to all personal data processed by Wizi Technology Services Private Limited.
- The Responsible Person shall take responsibility for the Organization’s ongoing compliance with this policy.
- This policy shall be reviewed at least annually.
Lawful, Fair and Transparent Processing
- To ensure its processing of data is lawful, fair and transparent, the Organization shall maintain a Register of Systems.
- The Register of Systems shall be reviewed at least annually.
- Individuals have the right to access their personal data and any such requests made to the Organization shall be dealt with in a timely manner.
- All data processed by the Organization is done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task, or legitimate interests.
- The Organization shall note the appropriate lawful basis in the Register of Systems.
- Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.
- Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the Organization’s systems.
Accuracy
- The Organization shall take reasonable steps to ensure personal data is accurate.
- Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.
- Personal data is limited to information users provide to access the Organization’s materials/member-pricing, to create/maintain user accounts/certifications/historical records, to receive communications where allowed, and/or to purchase advertising/sponsorships.
Archiving/Removal
- To ensure that personal data is kept for no longer than necessary, the Organization shall put in place an archiving policy for each area in which personal data is processed and review this process annually.
- The archiving policy shall consider what data should/must be retained, for how long, and why.
Security
- The Organization shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
- Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorized sharing of information.
- When personal data is deleted, this should be done safely such that the data is irrecoverable.
- Appropriate backup and disaster recovery solutions shall be in place.
Breach
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, or unauthorized disclosure of, or access to, personal data, the Organization shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO.
Subscription to Our Newsletters
On the website, users are given the opportunity to subscribe to our company’s newsletters. The input mask used for this purpose determines what personal data are transmitted, as well as when the newsletters are ordered from the controller.
The website informs its customers and business partners regularly by means of newsletters about events, news, services, and offers. The company’s newsletters may only be received by the client if (1) the client has a valid e-mail address and (2) the client registers for the newsletter shipping. We store the data of the registration to prove whether the owner of the e-mail address as the client is authorized to receive the newsletter.
During the registration for the newsletters, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the client at the time of the registration, as well as the date and time of the registration. The collection of this data is necessary in order to understand the (possible) misuse of the e-mail address of a client at a later date, and it, therefore serves the aim of the legal protection of the controller.
The personal data collected as part of a registration for the newsletters will only be used to send our newsletters. In addition, subscribers to the newsletters may be informed by e-mail, as long as this is necessary for the operation of the newsletter service or a registration in question, as this could be the case in the event of modifications to the newsletters offer, or in the event of a change in technical circumstances. There will be no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletters may be terminated by the client at any time. The consent to the storage of personal data, which the client has given for shipping the newsletters, may be revoked at any time. For the purpose of revocation of consent, a corresponding link is found in each newsletter. It is also possible to unsubscribe from the newsletters at any time communicating this to the controller.
Newsletter-Tracking
The newsletters contain so-called tracking pixels. A tracking pixel is a miniature graphic embedded in such e-mails, which are sent in HTML format to enable log file recording and analysis. This allows a statistical analysis of the success or failure of online marketing campaigns. Based on the embedded tracking pixel, the company may see if and when an e-mail was opened by a client, and which links in the e-mail were called up by the client.
Such personal data collected in the tracking pixels contained in the newsletters are stored and analyzed by the controller in order to optimize the shipping of the newsletters, as well as to adapt the content of future newsletters even better to the interests of the client. These personal data will not be passed on to third parties. Clients are at any time entitled to revoke this specific consent. After a revocation, these personal data will be deleted by the controller.
Encrypted Payments on this Website
If you enter into a contract that requires you to send us your payment information (e.g., account number for direct debits), we will require this data to process your payment.
Payment transactions using common means of payment (Visa/MasterCard, direct debit) are only made via encrypted SSL or TLS connections. You can recognize an encrypted connection in your browser’s address line when it changes from “http://” to “https://” and the lock icon in your browser line is visible.
In the case of encrypted communication, any payment details you submit to us cannot be read by third parties.
Your rights as a data subject about the processing of personal data provided:
According to the GDPR Regulation, as a data subject you benefit from a combination of rights, namely:
The right to information and access to personal data: the right to obtain confirmation as to whether or not personal data relating to you are being processed and, if so, access to that data.
Right to rectification: the right to request the Operator and to obtain, without undue delay, the rectification of inaccurate personal data concerning you and/or to obtain the completion of personal data that are incomplete, with the proviso that in the case of an online account you can make these changes yourself in the editing section of the account data.
Right to erasure of data (“right to be forgotten”): the right to obtain the erasure of personal data concerning you without undue delay if certain grounds mentioned in the GDPR Regulation apply.
Right to restriction of processing: the right to obtain restriction of processing in certain cases.
The right to data portability: the right to receive personal data concerning you and to transmit them to another controller.
Right to object: the right to object at any time to the processing of personal data concerning you, in accordance with the GDPR Regulation.
The right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly affects you to a significant extent.
Questions
Please direct any questions about the GDPR policy of Wizi Technology Services Private Limited to: https://www.wizi.digital/contact-us/